What Professionals Will I Work With on a Surrogacy Journey?

A surrogacy journey, while monumental, is also a complex process with multiple milestones, many of which are new territory for intended parents. You will likely form the strongest relationships with your egg donor and surrogate, however there are many other professionals who you'll encounter on your journey who will educate and support you on your way to parenthood.

Here are the types of professionals you can expect to work with on your surrogacy journey working with an agency such as Circle Surrogacy & Egg Donation:

Parent Outreach Team


When you start your research on surrogacy and surrogacy agencies, if you contact Circle Surrogacy, your first point of contact will be a member of our Parent Outreach Team. This person solely supports intended parents at the very beginning stages of their journeys, before they've signed on with an agency. The Parent Outreach Team is a wonderful resource to answer questions about the surrogacy process, surrogacy costs, how to choose an agency and more. At Circle, many of our Parent Outreach Associates are also parents through surrogacy, so they can share their experiences and understand exactly what it's like to be in your shoes. When you have your surrogacy consultation, you'll meet with a Parent Outreach Associate and a Lawyer to discuss your personal surrogacy needs and journey. Your Parent Outreach Team will support you through signing on with the agency.



Egg Donation Matching Coordinator


It's time to match with the first of two women who will be very important in your journey to parenthood: your egg donor! Selecting an egg donor may come easy to some, but others may take more time determining their perfect match. Our egg donor coordination team will help you find the right egg donor to meet your needs. They will help you navigate the egg donor database and coordinate your egg donor match.

IVF Doctor and Clinic Coordinators


You'll work closely with your IVF clinic professionals, including coordinators and, especially, your doctor. Your IVF doctor will advise you on your IVF journey and embryos, evaluate your egg donor and surrogate to determine they are ready for the process medically, and perform the egg retrieval and embryo transfer. Some intended parents come to surrogacy having already identified a clinic, others look for guidance in choosing a clinic that will best suit their needs.

Program Manager and Coordinator


Perhaps the professionals you will work the closest with will be your Program Manager (PM) and Program Coordinator (PC). As your journey support team, your PC and/or PM will be your day-to-day contact during your entire journey, from the moment you sign on with the agency, until the birth of your baby and beyond. Your PC and your PM ensure that you are meeting every milestone, having a smooth journey, and preparing for the arrival of your baby(ies).

Social Workers


Early on in your journey, you'll have an intended parent support call with one of the agency's social workers. During this call, you'll speak with the social worker about your upcoming journey, setting up expectations, talk about matching preferences and more. Social workers are also available to intended parents throughout their journey should they have a bump in the road, or if they need help navigating and talking through a situation.



Lawyers (both at Circle and local attorneys)


During the surrogacy process you will work with a lawyer for the following milestones:

  • Drafting, negotiating and finalizing your surrogacy contracts
  • Establishing your parental rights
  • Safely returning home

Intended parents will be assigned a Circle attorney who will be part of the Coordination team. Parents can also expect to work with local counsel – lawyers who work out of the state from which their gestational carrier resides. Local counsel will help with establishing parental rights.

Surrogate Matching Team


A key milestone during your surrogacy journey is matching with your gestational carrier. At Circle, the Matching Manager – who is also a lawyer – presents intended parents with the profile of a gestational carrier whom she believes will be a great match. The match is based on a few criteria: legal fit, personality fit, geographic location and views on surrogacy. The Matching Team will help coordinate your first call with your potential surrogate, and work with you to find the most suitable match.

Trust Accountant Team


Each surrogacy operates a little differently; however if you work with a full-service agency such as Circle Surrogacy, a Trust Accountant will manage any outgoing payments to surrogates, egg donors and third parties. Upon matching, trust accountants keep intended parents informed of the monies needed to fund all expected expenses up until 6 months post delivery. They can also answer any financial questions intended parents may have.

Medical Billing Team


Intended parents will interact with the Medical Billing Team when they are matched with their gestational carrier. The team determines what intended parents can expect to pay for medical expenses from local monitoring, pregnancy and delivery, based on their specific case. The Medical Billing Team also reviews each medical bill from monitoring, physicians and the hospital prior to payment to ensure accuracy, and advocate for intended parents should medical facilities need to be called for any discrepancies.

Gestational Carrier's OBGYN


Around the 10th week of pregnancy, the IVF clinic will discharge your surrogate from their care and she will start seeing her OBGYN. Your surrogate will select her OBGYN that is local to her, and usually the same doctor she saw for her own pregnancies. Many intended parents attend the 20-week ultrasound with their surrogate, at which time they meet the OBGYN in person (in some cases, IPs have been "attended" ultrasound appointments via video on their surrogate's phone!).



Hospital Staff


Your baby will be delivered at a hospital in your gestational carrier's home state; many times, it's the hospital where she delivered her own children. Circle recommends touring the Labor & Delivery section of your surrogate's hospital to help familiarize yourself with its staff and layout in advance. Many intended parents combine their visit for the 20-week ultrasound and the hospital tour. Touring the hospital with your surrogate enables you both to ask questions of the hospital staff and prepare for baby's delivery.

Embassy personnel (international intended parents)


International parents will work with their agency's legal team as well as local counsel to ensure they can return home safely. Some intended parents will need to travel to the embassy to secure travel documents for their baby(ies).

There are so many experienced professionals involved in a surrogacy and egg donation journey. It's important to understand with whom you'll be working throughout each milestone. While every agency operates differently – and an independent surrogacy journey will involve fewer agency professionals – these are the professionals intended parents can expect to work with on a journey with Circle Surrogacy. And because Circle is a full-service agency, many of the professionals mentioned above – outside of IVF clinics, local attorneys, hospital and embassy personnel – are all under one roof, making the management of your journey smooth and secure.

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